Spark Tips 42
Earned Leave Surrender Processing
in Spark
As per GO(P)No.148/2022/Fin,Dated
30/12/2022 state government employees can credit the deferred periodical
surrender of earned leave for the financial year 2022-23 in the Provident Fund
Account.
Before processing Surrender bill the following things should be completed.
The employee's application
in Form 13 should be obtained for surrender.
Earned Leave Surrender
details must be entered in the employee's Service Book Leave Account page.
Head of the office should
issue the proceedings allowing the employee to surrender Earned Leave. Proceedings is not
available in Spark.A manual proceedings has to be prepared.
For Gazatted Officers,
Surrender Slip from Accountant General is needed. No need to validate the surrender slip. It will be validated automatically after processing bill.
Surrender can be done only if there is sufficient earned leave in the leave account, so check the leave account first and ensure that the leave is in credit. For new employees enter the opening balance. Leave Account can also be updated for those who have already surrendered in previous years.
Leave Account can be
updated through Service Matters Leave/COff/OD Processing- Leave Account-Leave
Account Processing- Select Department, Office & Employee- Select
Leave Type- EL
Enter Opening Balance-
Use this option to enter opening balance for new employees or for those opening
balance not yet entered.
Credit leave balance based on previous balance- Use this option to update leave account for those opening Balance has already entered.
For more details about Leave Account updation Click here
Earned Leave Surrender Processing
Step 1
Leave Surrender Order
Service Matters
Leave/COoff/OD Processing
Leave Surrender Order
(No need to enter Sanctioned Month
& Year in left part)
Department, Office & Year will be shown in the right part
(Do each click slowly)
Select Month as March
Enter Sanction No. (Proceedings No. of
DDO)
Enter Sanction Date (Proceedings
Date)
GO No. and Date will be shown there
Surrender Type-Regular (Periodical)
Surrender–no need to change
Select ‘Amount to be credited to PF’
as ‘Yes’ (except LGS & PTS)
Select the Check Box of 'Above
condition has been verified and found correct'
Select Employee from the column
below
Enter Application Date
Enter No of Days
Enter As on Date
Click Insert Button
Select next employee and enter details if any.
(Application Date means the date of application of employee in ELS
Application Form 13.
No of Days means the number of days
in EL account that is to be surrendered.
Max days 30.
As on Date means the date of
surrender of Earned Leave. It would not be prior to the Date of Application.
Application Date or any other date after the Date of Application date can be
given as As on Date.
For eg-
Application Date- 19/03/2023
As on Date- 20/03/2023
Application Date- 25/03/2023 & As
on Date-20/03/2023 is not allowed)
Surrender Bill Processing
Salary Matters
Processing
Leave Surrender
Leave Surrender
Sanctioned Month, Year, Department & Office will be shown there
Select DDO Code
Select Bill Type
Select the Employee details box from right side
Click Submit
A warning message will be displayed. Click OK
Step 3
Download Surrender Bill
Salary Matters
Bills and Schedules
Leave Surrender
Leave Surrender Bill
Department & Office will be shown
there
Select DDO Code
Year 2023-by default
Select Month-‘Mar’
Bill details will be shown below
Download Surrender Bill
Step 4
Make Bill
Accounts
Bills
Make bill from Payroll
Bill Nature-Leave Surrender
Step 5
E Submit Bill
Accounts
Bills
E Submit Bill
Step 6
Submit the hard copy of bill with manually prepared proceedings of DDO to Treasury.
Certificate model
Certified that the employees has surrendered the maximum Earned Leave (15/30) during the financial year 2022-23 and necessary entries has been made in their Service Books.
Certified that this bill has been prepared as per GO(P) No.148/2022/Fin, Dated 30/12/2022 and the amount is credited to GPF account of employees.
For other Spark Tips Click here
Prepared by
Jimmy Augustine,
Senior Clerk,
Assistant Director of Agriculture,
Irikkur, Kannur Dt
Mob-9495494443
To Join Employees Chat Whatsapp Group click here